• The candidate MUST have experience on processing full-cycle administration of Payroll with ADP Pay eXpert AND ezLabor timekeeping web based
software and must be proficient with MS Office with high proficiency with Excel and Outlook.
• Experience and exposure to Human Resources is ideal, as this person will work very closely with the HR Department and staff.
• Must be detail oriented and have excellent organization skills.
• General knowledge of Benefits administration and garnishments (401K, FSA Accounts etc.)
• Excellent communication skills and work well in a team environment
• Have a strong background in general office administration, filing and accurate recordkeeping.
General Duties:
Full-cycle Payroll administration:
• Update and maintain employee information in ezLabor and ADP Pay eXpert software.
• Create and enter weekly spreadsheets detailing all payroll changes/updates into ADP.
• Review all department time cards ensuring that they are completed accurately by Monday morning deadline. Call department managers
to review all problems that arise with time cards.
• Export ezLabor time card information weekly into the ADP payroll system.
• Review payroll accuracy with audit reports produced from ADP Pay eXpert.
• Receive payroll registers on Tuesday for review and separation of pay envelopes for Wednesday
• distribution.
• Process the weekly benefit programs (401k, 457, garnishments etc)
• Download weekly accrual balances into ezLabor and move the period to the next week.
• Void checks when needed.
• Process manual checks when needed.
Administration and Projects:
• Maintain and organize confidential payroll files.
• Learn the Accounts Receivable earnings entry processing for Guild and Plans.
• Answer payroll inquiries and resolve all discrepancies as they arise.
• Maintain confidentiality with all records.
• Assist employees with their payroll inquiries in a timely manner.
• Handle correspondence and inquiries with ADP and other payroll-related entities.
• Attend payroll related training sessions to enhance payroll knowledge.
• Assist Payroll Manager with any special projects as needed.
Founded in 1989, International Laser Group, Inc. has grown into a multi-million dollar leader in the printer supplies industry. Today, the company is one of America’s top manufacturers of Hewlett-Packard compatible imaging products, offering a huge selection of laser toner cartridges, MICR toner cartridges, Inkjet cartridges and thermal transfer products for all the most popular printers and fax machines. The Woodland Hills, CA facility is home to the company’s national outbound telesales center, as well as housing corporate administration and manufacturing.
JOB DESCRIPTION
• Ensure compliance with Federal, State and local laws.
• Files EEO-1 annually; maintains other records within EEO regulations.
• Assist in attendance reports and make badges on Time Guardian Pro.
• Manage New Hire Orientation; process all new hire paperwork.
• Process Worker’s compensation and FMLA paperwork on a timely basis.
• Manage completion and updating of OSHA logs as needed.
• Respond to employment verifications.
• Maintain current I-9 documentation and binders for all employees.
• Responsible for tasks related to recruiting and staffing such as posting open positions; screening applications and resumes for qualifications.
• Be a valuable and trusted resource to employee seeking guidance on questions related to benefits and company policies, procedures and practices.
JOB REQUIREMENTS
KNOWLEDGE, SKILLS, AND ABILITIES
• At least 3 years of administrative experience and a minimum of 3 years of Human Resources experience.
• Bachelor degree or Certification in Human Resources required.
• Strong employee relationship skills.
• Always maintain confidentially of work records.
• Communicate clearly and concisely, both orally and in writing.
• Bi-lingual English/Spanish is a must
Please send resume with salary history to www.recruiting@ilgweb.com
· Supervise, oversee and coordinate duties of payroll clerks. Ensure payroll and department policies and procedures are followed to ensure accurate processing of payroll, deadlines are met, and department runs smoothly
· Process annuity payments
· Oversee the administration of 403(b) plan
· Update and analyze salary budgets on a monthly basis
· Monthly payroll bank reconciliations
· Investigate payroll and salary budget issues as they arise
· Collect and analyze data in order to prepare annual payroll reports, worker’s compensation reports and 403(b) testing.
· Maintain confidentiality of payroll and department records
· Keep current on payroll rules and regulations
SKILLS
· Strong oral and written communication skills
· Supervisory skills
· Strong mathematical and accounting skills
· Intermediate to advanced computer skills with extensive knowledge of Microsoft Office including Excel and Word.
EDUCATION
· AA in Accounting
· BA in Finance or Accounting desirable
EXPERIENCE
· Minimum 6-7 years payroll experience
· Minimum 5 years supervisory experience
· Payroll experience in a non-profit arts or higher education setting preferred
· Familiarity with payroll trends and changing rules and regulations
· Experience with PayChex and ADP is required
· Experience with FileMaker Pro a plus
This position is available beginning December 1st and only applicants with at least the minimum amount of payroll experience will be considered. If you are interested, please submit a cover letter and resume in word format to hr@calarts.edu or fax to 661 222-2796.
• 20-25 hours/week
• Flexible schedule
• $11/hour
The HR Assistant is responsible for supporting the Corporate Human Resources Department and reports to the Director of Human Resources.
Job Duties
Job duties include maintaining personnel files, filing, I-9 compliance, coordinating employee events, distribution of benefit packages, assisting with open enrollment(s) and new hire orientation, data entry, managing the security/employee ID badge system and coordinating recruiting efforts. You will be responsible for providing the highest level of customer service to internal and external resources.
Key Qualifications of the Position
• Exceptional organizational skills;
• Out-going demeanor with excellent communication skills;
• Work well in a fast-pace business environment;
• Excellent time-management and multitasking skills with attention to detail;
• Ability to maintain confidentiality of sensitive information;
• Some college is preferred;
• Paychex/payroll experience helpful;
• Computer literate;
• Proficient knowledge of Microsoft Excel, Word and Outlook.
Caine & Weiner
Woodland Hills CA
Send resume to:
humanresources@caine-weiner.com
Fax: 818.251.1752
•Business planning
•Budgeting/Cost Management
•Employee Relations
•Recruitment
•Compensation and Benefits
•Payroll Administration
•Change Management
•Employee Training and Development
•Systems Development
Job Requirements
Requirements:
Our ideal candidate will have a minimum of 5 years progressive HR Management experience.
PHR/SPHR Certification prefered.
BA/BS in HR or related field, or equivalent experience.
Candidate will be ethical, confident, flexible and creative.
Must be able to work on weekends (when necessary).
This position requires the candidate to have reliable transporatation, Valid DL and up to date car insurance since it involves 50% traveling in state.
Retail experience necessary.
Excellent written and oral communication, planning and organizational skills required.
***MUST HAVE EMPLOYEE RELATIONS/INVESTIGATIONS EXPERIENCE***
Responsibilities:
We are seeking an innovative and self-motivated HR leader. Multi-faceted role requires an energetic, highly organized, technologically savvy, detailed multi-tasker with great written and oral communication skills. The candidate must have extensive generalist and employee relations experience.
Job Description:
The ideal candidate will proactively maintain a positive business partner relationship and support an open door policy. Additionally, The HR Generalist will manage the administration of Human Resources policies, procedures and programs. The HR Generalist reports to the Executive Director of Human Resources and will coordinate implementation of services, policies and programs through HR staff and assist and advise company managers about Human Resources issues.
The HR Generalist is responsible for all or part of the following areas:
• Recruiting and staffing logistics
• Develop and maintain relationships with universities and other recruitment sources
• Performance management and improvement systems
• Employment and compliance to regulatory concerns and reporting
• New hire employee orientation
• Policy development and documentation
• Employee relations and investigations
• Employee safety, welfare, wellness and health
• Organizational and space planning
• Exit interviews
• Pro-actively evaluate HR metrics and make recommendations to improve organizational effectiveness
The Career Services Coordinator assists the Director of Career Services in administering career development and employment assistance for the students and graduates of the school. This position ensures the delivery of effective and quality service to students and graduates in the following areas: career readiness, classroom seminars, part-time employment, extern and career placement assistance
Primary/Essential Duties and Responsibilities
• Complies with all Federal, State, accreditation and institutional policies and procedures.
• Achieve placement results in each program as established by accrediting agencies, state entities and current established company targets.
• Identifies entry-level job opportunities for graduates and students through employment ads, phone calls, personal contacts, the internet and written correspondence.
• Personally meet each new student in assigned programs within 10 days of enrollment.
• Manage the externship process and ensure externship placement for eligible students.
• Maintain contact with local employers to obtain job opportunities to enhance and develop business relationships and to facilitate externship and graduate placement.
• Invite employers to speak to students and graduates.
• Organize and facilitate campus career fairs for students and graduates.
• Conduct career workshops a minimum of once per month.
• Coordinates and compiles surveys to graduates and employers.
• Updates and maintains the Career Services database, documentation, reports and student records in accordance with company policy and accreditation requirements.
• Deliver and coordinate career development workshops on a monthly basis.
• Conducts employment/extern site visits on a regular basis.
• Assists with maintenance of current occupational library.
• Contacts prospective employers and meets with existing employers to determine need and to explain placement services.
• Ensure ethical and accurate placement documentation and recordkeeping which meets all company and regulatory agency standards.
• Promote alumni and employer presentations to staff and students.
• Must possess a valid driver’s license and be able to drive in the United States.
• Other duties as assigned.
Essential Skills And Experience
• High School Diploma or equivalent required. Bachelor’s degree preferred.
• Excellent customer service, oral and written communication and presentation skills.
• Ability to work effectively as a member of a team.
• PC efficiency in MS Office.
• English will be the primary language used; bilingual abilities useful but not required.
Write and place employment opportunity ads, review resumes, conduct interviews, manage legal compliance, drug test, background checks, etc.
Understand and administer all legal compliance and changes with respect to existing personnel and communicate this effectively.
Leads the Company’s compliance with all existing governmental and labor legal reporting requirements, including FMLA, OSHA, EEO accordingly, and maintains minimal company exposure to lawsuits.
Direct the preparation of information requested or required for compliance with laws. Approve all information submitted. Protect the interests of employees and the company in accordance with company Human Resources policies and governmental laws and regulations.
Maintain and update all employee personnel files
Manage employee time off requests.
Communicates regularly with department upper management regarding employee issues that may arise.
Prepares employee separation notices and related documentation, and assist with exit interviews.
This positions reports to the Human Resources Supervisor
Essential Duties and Responsibilities
All functions of HR including and not limited to:
„X Recruitment
o Post open positions
o Schedule interviews
o Register for job fairs
o Send to correspondence to candidates
o Order job fair materials and supplies
o Retrieve and organize resumes from internet postings
„X Compliance
o Conduct periodic audits of employee files, benefits, time off, etc
o Follow up with schools/employees concerning missing documents
„X Hiring/Exiting Process
o Prepare new hire packets
o Process paperwork for new hires
o Download background results
o Process exiting employees
„X Benefits
o Process new enrollments and terminations
o Process invoices
„X Misc.
o Schedule meetings
o Clerical duties- composing letters, filing, copying
o Maintain PTO balances
o Write and distribute employee monthly newsletter
o Assist with HR events
o Gather data and produce reports
o Assist with office phones
o Ad hoc assignments
Qualifications
„X BA or BS
„X 1-2 years of HR experience desired
„X Intermediate knowledge of MS Word, Excel, and Outlook. Publisher knowledge is a plus.
„X Bi-lingual in Spanish is a plus
Skills
„X Great customer service skills
„X Ability to multi-task
„X Team player
„X Excellent writing skills
Current available hours are:
Monday and Wednesday – 1:00 to 5:00 PM
Tuesday and Thursday – 8:00 AM to 5:00 PM
Essential Job Functions & Responsibilities:
Read resumes, schedule interviews, check references, advertise open jobs on various job boards. Offer support and perform various administrative duties for the Human Resources department. Clerical responsibilities include: photocopying, faxing, filing.
Qualifications & Education:
• College Student currently attending community college or a four year university. Major preferably in Business, Human Resources or related field.
• Prior work experience preferably in an office environment.
• Working knowledge of Microsoft Office Suite of products.
• Must be able to communicate effectively both written and verbal.
• Must be able to multi-task or prioritize workload if needed.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed within this position description are representative of the education, skills, experience and qualifications required. Incumbents in this position must maintain absolute confidentiality with company information at all times. Reasonable accommodations may be made to enable individual with disability to perform the essential functions. Management reserves the right to change, rescind, add or delete the functions of this position at any time.
Additional Requirements:
• BA/BS degree preferred
• Strong customer service experience
• Must be proficient in Word, Excel and PowerPoint
• Exceptional organizational skills
• Ability to multitask and focus on attention to detail
• Excellent written and verbal skills
• Must have flexible and positive attitude with a desire to learn
• Team player
• Ability to work independently
• Ability to take initiative
• Ability to interact effectively with all levels of management
• Candidate must at least be experienced in the HR filed with a min. of 3+ years.
We are seeking an experienced recruiter with a proven track record of sourcing and placing qualified candidates at all levels, from entry level customer service representatives to VP level executives. We offer a fanntastic work environment, the opportunity to work for one of Inc. Magazines top 5,000 privately held companies and the chance to interact with and learn from the company's owners and executives on a daily basis. This is a dream position for a recruiter, as the company sells itself, and your candidates will be begging you to work here!! What we seek is the recruiter who understands that, and will identify the person who not only meets our basic job requirements, but will be the right fit in all aspects for our company. We aren't just looking for a recruiter, we are looking for a matchmaker!!