📍 Long Beach, CA
💲 $32–35/hour depending on experience and skill level
🕘 Full-time | In-person | Monday-Friday
Typical hours are approximately 9:00 AM – 5:00 PM (some slight flexibility such as 9:30 AM – 5:30 PM)
We are seeking a highly organized, intelligent, and dependable coordinator to help manage scheduling, communication, and operational flow for a fast-moving professional office.
This is NOT a passive receptionist role.
We are looking for someone who:
* thinks critically
* solves problems independently
* communicates clearly and professionally
* stays calm under pressure
* can manage many moving pieces at once
* notices details others miss
* takes ownership instead of waiting to be told what to do
The ideal candidate is proactive, detail-oriented, resourceful, and capable of handling a high-volume workflow without constant supervision.
### Responsibilities
* Coordinate and schedule appointments
* Manage calendars across multiple clinic locations
* Communicate with clients, offices, and professionals by phone and email
* Answer calls and return voicemails
* Enter and update information accurately in internal systems
* Anticipate scheduling conflicts and operational issues before they arise
* Help keep day-to-day operations organized and efficient
* Track ongoing tasks and follow-ups
### Backgrounds That Tend To Do Well In This Role
Experience in fast-paced, high-responsibility environments is highly valued, including:
* Restaurant or hospitality management
* Operations coordination
* Executive assistant roles
* Laboratory or research environments
* Dispatch/logistics coordination
* Project coordination
* High-volume client service environments
### Technology & Organization
Comfort with modern organizational and productivity tools is highly valued, including:
* Google Sheets
* Monday.com
* CRM/database systems
* AI tools such as ChatGPT or Claude
* Task management and workflow software
We highly value people who naturally create systems, improve workflows, stay organized, and use technology efficiently to solve problems.
### Requirements
* Reliable transportation
* Excellent communication skills
* Strong organizational ability
* Comfortable multitasking throughout the day
* Strong attention to detail
* Able to work independently with minimal supervision
College degree preferred but not required.
### Additional Information
* This is a fully in-person role based in Long Beach.
* This is a full-time position and is not a remote or hybrid role.
* The workflow can be fast-paced at times, so strong organization and prioritization skills are important.
* Training will be provided, but this role is best suited for someone who learns quickly and can operate independently once trained.
* We value initiative and problem-solving highly. We are looking for someone who naturally takes ownership and helps improve systems and workflow efficiency.
* This role involves significant communication, scheduling, coordination, and operational organization throughout the day.
* Prior experience in medical offices is not required.
* Experience with Google Sheets, scheduling systems, CRM software, AI tools, or workflow/project management software is a strong plus.
* There is opportunity for long-term growth for the right candidate.
* We strongly prefer people who naturally stay organized without needing constant reminders or supervision.
* This role rewards people who anticipate problems before they occur.
To apply:
Please send:
* Your resume
* A short paragraph explaining why you believe you would excel in this role
* A brief example of how you have used technology, AI, or organizational systems to improve efficiency at work
Use the subject line:
“Operations Coordinator Application – [Your Favorite Restaurant]”
Applicants who do not follow the application instructions may not be considered.
Principals only. Recruiters, please don't contact this job poster.