Position Overview
This role is essential to our daily operations. The ideal candidate is:
1. Organized and Proactive
2. Comfortable handling administrative responsibilities
3. Support accounting tasks in QuickBooks.
About Us
We are an established and growing skincare company specializing in product development, manufacturing, and distribution. Our office is fast-paced, professional, and team-oriented. We are looking for a reliable and detail-focused Administrative Assistant / Secretary to help keep operations running smoothly.
Responsibilities:
• Manage daily office operations and administrative tasks
• Answer phone calls and respond to emails professionally
• Schedule appointments and coordinate meetings
• Maintain organized digital and physical filing systems
• Process invoices, bills, and purchase orders
• Record transactions and assist with bookkeeping in QuickBooks
• Assist with order processing and inventory documentation
• Support management with various administrative projects
Requirements:
• Proven experience of at least 3 years as an administrative assistant, secretary, or similar role
• Strong working knowledge of QuickBooks (required)
• Excellent organizational and multitasking skills
• Strong communication skills (written and verbal)
• Proficiency in Microsoft Office / Google Workspace
• Ability to work independently and as part of a team
Preferred (Not Required):
Experience in skincare, beauty, manufacturing, or wholesale industry.
Principals only. Recruiters, please don't contact this job poster.