We are seeking a highly organized Senior Executive Assistant to join our team! THIS IS AN IN-OFFICE JOB. The organization is a non-profit serving neurodivergent artists in the digital arts including animation.
Strong computer literacy regarding Program Management, Marketing and Social Media posting, Quickbooks, CalJobs entries from a company standpoint, Google programs, Canva, Zoom is mandatory and the ability to manage multiple tasks at once.
Duties:
Oversee office management tasks such as CalJobs entries, filing, data entry, bookkeeping using QuickBooks, and maintaining organized records to ensure operational efficiency.
Assist in marketing campaigns, Social Media postings, and coordination of all marketing activities.
Engage in animation production discussions, manage complex calendars using Microsoft Outlook Calendar, ICal and Google Workspace, scheduling meetings and appointments with precision.
Provide executive administrative support by preparing correspondence, reports, and presentations while proofreading all documents for accuracy and clarity.
Coordinate projects and events from planning through execution, ensuring deadlines are met and resources are allocated effectively.
Manage all Zoom accounts and cloud storage.
Skills Necessary:
Proven experience in executive administrative support and marketing with strong organizational skills.
Proficiency in CalJobs, Quickbooks, Google Workspace applications, Canva, Zoom, Social Media accounts.
Strong project coordination abilities to manage multiple initiatives simultaneously.
Ability to multitask effectively in a dynamic environment while maintaining attention to data.
Principals only. Recruiters, please don't contact this job poster.